OCCUPANCY DATE: Target date for occupancy.
LEASE TERM RENEWAL OPTIONS:
Desired initial lease term and desired
options to renew beyond initial lease term.
SQUARE FOOTAGE: Total square footage required.
TYPE OF SPACE REQUIRED: General description of use including square feet needed
for office, storage, etc.
EXPANSION SPACE: What are your projected growth needs for the foreseeable
LOCATION BOUNDARIES: Areas of geographical preference considering location of
clients, customers, and employees
VISIBILITY/SIGNAGE: Is signage on the building important? Is visibility
RENTAL RATE/ OCCUPANCY COSTS:
Is there a budget set for occupancy
BUILDING IMAGE: What kind of impression do you want to create with your
OPERATING EXPENSES: Do you desire a "full service" lease where a landlord
pays all operating expenses, a triple net lease where tenant pays all
expenses, or a combination of the two?
TENANT IMPROVEMENTS: What tenant improvements will be required? Is there an
estimate of the total cost? Do you want the tenant or the landlord to
be responsible for the cost and construction of improvements? Are
upgrades required in executive areas? Are there special needs in other
parts of the space?
MOVING ALLOWANCE: Would a moving allowance be important to you? How
LEASE ASSUMPTION: Are there any occupancy costs related to your current
location which need to be addressed?
USE: Specifically, what activities will take place in the
SUBLEASE RIGHTS: Is it feasible you may need to sublease all or a portion
of your space? If so, we will need to pay particular attention to
OPERATING HOURS/HVAC: What will be your hours of operation? Do you have special
needs to have control over your HVAC? Will upgraded HVAC be required
for computer rooms, smoking rooms, etc.?
SPACE PLANNING AND
ARCHITECTURAL/DRAWINGS: Do you want
the landlord to be responsible for providing an allowance for space
planning so we can use our own architect? Do you prefer to use the
on-staff architect provided by the landlord?
Who will be the members
of the sale versus relocation team?
- Architect/space planner
- In-house decision-makers
- Attorney (in-house or not?)
- In-house decision-makers
- Moving consultant
- Economic incentive advisor
are your parking requirements? Are reserved spaces required? What is
the maximum number of people who will visit your space at any one
time? Is covered parking needed?
TENANT MIX: Do
you have particular concerns regarding who other tenants may be in the
building or in the general vicinity? If so, what are your special
"HOLD" SPACE: After space requirements have been determined, what is
the maximum amount of additional space you may require upon or soon
after occupancy (due to revisions to space estimates during the site
selection process)? Landlords are often willing to grant an automatic
option on additional space for a period of time after the date of
occupancy. This space could be leased on the same terms and conditions
as the initial space.
NUMBER OF FLOORS (OFFICE) /SINGLE OR
MULTI-TENANT BUILDING: Do you have a
preference for a single story or multi-story building? Where do you
want to be located in the building? Do you prefer your own
RENTAL RATE STRUCTURE: Do you have a preference for a flat rate, rental
concessions up front, stepped up rate, or some other preferred rent
HAZARDOUS WASTE/ TOXIC MATERIALS:
Do you have any need to dispose of hazardous
materials? If so, we should make the potential landlord aware of these
concerns early in the process.
there any extraordinary power, gas or water needs?
FLOOR LOAD CAPACITY: Do you have special floor load capacity requirements?
Do you have a need or desire for on-site food
service, banking, conference facility, health facility, etc.?
AREA AMENITIES: Do you have special needs for access to hotels, banking
facilities, conference facilities, health club, etc. in the
ACCESSIBILITY: How important is access to major thoroughfares and
freeways in your consideration of space options?
OWNERSHIP/EQUITY POSITION: Is it in your best interest to consider assuming an
equity position in a property? Should you consider a purchase or a
lease with option to purchase?
APPROVAL PROCESS: Who in the organization will give final approvals and at
what point should they be involved in the process? Who will sign the
lease and where are they located?
many people will be working at this location? Where do they live? How
many men vs. women? Have you completed a zip code study on where your
current employees live ?
SHARED TELECOMMUNICATIONS: Are you currently using a shared telecommunications
service? Will you consider this service when selecting a
TELEPHONE NUMBER: Do you prefer to stay in an area which will allow you to
maintain your current telephone number without incurring any
additional charges? Is a new phone number a problem?
POSTAL SERVICE/EXPRESS MAIL:
Is close proximity to postal service and/or
express mail a significant consideration?
Is a freight elevator required? What will be
the frequency and size of deliveries? Is an overhead door or dock
LIFE SAFETY/SPRINKLER SYSTEM:
Is a fire sprinkler system required? Any
other life/safety issues to consider?
PUBLIC TRANSPORTATION: Is access to bus lines important?
RECOGNIZABLE ADDRESS Is a recognized address important to you (Old Highway 8,
Hennepin Avenue or Snelling Avenue)?
security of employees and/or contents in the space of particular
ANTENNA/SATELLITE DISH: Is an antenna or satellite dish needed in your operation?
Is exterior installation required?
MUNICIPAL BOUNDARIES/ MAILING ADDRESS:
Do you require physical location in
Minneapolis? Is a Minneapolis address important?
SMOKING POLICY: Many buildings do not allow smoking in common areas or in
tenant spaces. Do you require facilities to accommodate your employees
who smoke? What is your company policy?
BANDWIDTH: What are your current Internet access speeds? What are
your specific needs or do you have a wish list? Do you have your own
provider or do you need a recommendation?
ADA COMPLIANCE: Is your current facility ADA compliant? How important is
this issue to your company?
BUILDING FLOORPLATE: Is there an ideal floor-plate type or size that best fits
WINDOW LINE/GLASS EXPOSURE:
What area of the space or specific
individuals do you want to have window glass?
there any areas of the space where noise sensitivity is critical and
special sound insulation is need?
STORAGE NEEDS: What type of storage needs do you have? How should the
layout of your space accommodate these storage needs?
FINANCIAL INFORMATION/ Personal
Guarantee What is the official entity
name that will sign the lease? Would this be considered a strong
financial entity to potential landlords? If not, some landlords may
request a lease be personally guaranteed by principals of the company.
If applicable, would such a personal guarantee be possible?